You’re finally ready to move your goods across borders.
But just before you call the freight forwarder or book a container, there’s one thing you do not want to mess up: the paperwork.
Because let’s be real, missing or wrong documents = shipping delays, surprise costs, or even your goods getting stuck at customs.
Here’s your no-fluff, beginner-friendly guide to the essential documents needed for international shipping, especially if you're a Singaporean business importing or exporting for the first time.
This is basically the bill for your goods. It tells customs what you’re shipping, how much it’s worth, and who’s buying it.
Why it matters: Customs uses this to calculate taxes and duties. Get it wrong and you might be paying more than you should.
What to include:
Pro tip: Make sure the item descriptions are clear, not vague like “stuff” or “assorted items.”
A simple breakdown of what’s inside the shipment, something similar to an itemized grocery receipt for your logistic provider and customs officers.
Why it matters: Helps match what’s packed vs what’s declared. It comes in handy during inspections and at destination ports.
What to include:
This is the official transport document issued by your carrier/freight forwarder. It proves you’ve handed your goods over and outlines their journey.
Why it matters: It acts as a receipt, contract, and title for the goods. You'll need it to claim your cargo at the destination.
If you’re shipping goods to and from Singapore, you’ll need to apply for an import and/or export permit (also called an outbound declaration) through TradeNet.
Why it matters: It's required by Singapore Customs for most imports and exports. Your freight forwarder (that includes us!) or logistics provider can usually help with this.
Some countries want proof of where your goods were made. This document helps reduce tariffs under Free Trade Agreements (FTAs).
Why it matters: Helps your buyer save on import duties. Great for boosting your product’s competitiveness overseas.
If your shipment is insured (and it really should be), this certifies the value covered and what risks are included.
Why it matters: In case your goods go missing, get damaged, or take an unexpected swim in the ocean, this document backs your claim.
PS: While it’s important to keep track of the necessary documents, they are handled by your trusted freight forwarder who only needs the invoice and packing list to get started.
Still overwhelmed? That’s what we’re here for.
At SW Logistics, we’ve helped hundreds of Singaporean businesses take their first steps into international shipping. From preparing the right documents to ensuring smooth customs clearance, we make sure your shipment gets from point A to B with no paperwork drama.
Talk to us today and build your bridge to faster and smarter delivery.
Let us make your logistics simple. Whether you need freight forwarding, warehousing, or end-to-end 3PL support, we’ll tailor a solution to fit your exact needs. Get a fast, no obligation quote and find out how we can help your business grow.
